Managing Director, Z SPACE

Full Time. Reports to the Executive Artistic Director

The Managing Director is a key player in promoting Z Space’s culture of inclusiveness, innovation, and community engagement for artists and staff alike.  The MD provides leadership, direction, supervision and support to program and administrative staff based on the mission and vision of the Executive Artistic Director. 

Essential Functions

Leadership

  • As the administrative leader of Z Space, work in partnership with and at the direction of the Executive Artistic Director to fulfill the organization’s mission effectively and prudently.

  • Work closely with Executive Artistic Director on public relations, Board of Directors relations, funder relations (individual and institutional), and special projects.

  • Draft, propose and implement appropriate policies and procedures to achieve organizational goals and mission.

  • Monitor and evaluate effectiveness of all organizational systems, structures, staffing, finances, and other internal operations; recommend and implement approved alternative approaches or improvements.

  • Serve as role model and leader for staff and represent organization to public.  Attend Z Space events.

  • Maintain complete and accurate records.

Fundraising and Development: Operating and Capital

  • Participate actively in all facets of the identification, cultivation, solicitation and stewardship of individual and institutional funders.

  • Supervise development staff and direct institutional grant calendar and proposal development for general operations and special projects and initiatives.  Participate in grant writing and compiling as needed.

  • Continually evaluate and propose opportunities for increased institutional and individual funding.

Human Resources

  • Implement approved HR policies and procedures abiding by current local, state, and federal labor laws and guidelines.

  • Recruit, hire and train new employees.

  • Supervise and support staff, managing staff priorities and building an effective team-oriented environment.

  • Conduct yearly staff performance reviews.

  • Lead regular and special staff meetings.

  • Manage day-to-day HR, insurance, benefits, bookkeeping and related needs.

Fiscal Oversight and Financial Management

  • Develop annual operating, special project and capital budgets.

  • Lead and execute all financial systems and reporting, including reporting to Board of Directors.  Serve as staff liaison to Finance Committee.

  • Monitor fiscal expenditures and revenue; create and revise annual operating budget as necessary.

  • Work with bookkeepers, auditors, board committees, bankers and others to ensure sound and coordinated fiscal operations.

  • Manage and execute all day-to-day finances, bookkeeping and accounting, forecast needs and recommend appropriate and timely solutions. Propose appropriate cost saving and revenue generation opportunities.

  • Represent organization in drafting, negotiating, executing and reporting and ensure compliance on all contractual matters and in relations with third parties.

  • Ensure compliance with funding sources and grant/contract reporting requirements.  Prepare financial reports for grants as required.

Marketing and IT

  • Supervise marketing staff.

  • Build Z Space brand and enhance new business opportunities through traditional and new media outlets.

  • Maximize social media opportunities to build awareness of brand and offerings.

  • Manage IT infrastructure and maintenance.

  • Manage all insurance needs and dealings with all vendors.

Board Relations

  • Work with Executive Artistic Director and Board members to facilitate Board of Directors contribution to organization.

  • Continually evaluate and propose improvements for staff / board communications and relations.

  • Participate on Board Committees as requested.

  • Lead staff communications with Board of Directors including direct reporting to Board as requested.

Facilities

  • Continually evaluate and propose improvements for use of facility.

  • Schedule and manage all facets of licensing/leasing/renting facility to third parties.

  • Monitor and manage all maintenance, infrastructural needs, equipment and systems.

  • Serve as lead representative with contractors, architects and others related to facility maintenance.

  • Monitor and manage code compliance, licensing and permitting.

Qualifications

Ideal candidate will have at least 5 years experience as a senior level arts administrator; will be an organized self-starter with positive energy; will be able to make a full commitment to the long-term success and growth of Z Space; will be a team player willing to work as part of a small but mighty staff. The candidate will also have excellent communication and organizational skills, writing skills and attention to detail; will have the ability to network, delegate, prioritize and multi-task in a fast-paced, creative environment; will be able to maintain schedules/deadlines and manage multiple projects simultaneously. Quickbooks, MS Word, Excel, Outlook, database and social media skills required. BA/BS degree minimum; Masters preferred.  

Application Instructions

Full-time position; events require some night/weekend hours and some travel, including weekends. Competitive salary plus benefits. Send letter (including salary history and salary requirements) and resume via email to: Z Board Chair, Laura Bergman, lauraobergman@gmail.com with “Managing Director Search” in the subject line. No phone calls please. We are an equal opportunity employer.